Manage grants and scholarships on DreamApply Knowledge Base

Grants and scholarships basics

Mon, 01 Jan 0001 00:00:00 +0000

To manage budgets and assign financial aid to eligible candidates, you can use the Grants and scholarships view in DreamApply.

DreamApply does not serve as a financial platform for handling actual payments. Instead, it should be used as a planning and allocation tool. It helps institutions understand how funds can be potentially distributed to candidates, forecast expenses and prepare structured data for use in external budgeting or payment platforms.

Budgets

A budget represents a specific amount of institutional funds allocated for a particular purpose. For example, an institution can define the Top Achievers budget for high-performing candidates or the International Students Support budget to offer financial aid to applicants from abroad.

Define budgets

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Depending how your institution plans to allocate funds, you can define one or more budgets for each financial year. For example, you can use a single consolidated budget to manage all grants and scholarships of the year. Alternalivery, you can set up separate budgets for different purposes.

Each budget reflects a specific amount of institutional funds and can be linked to one or more grants or scholarships. When you assign grants and scholarships to candidates, the allocated amounts are drawn from the corresponding linked budget.

Set up grants and scholarships

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To plan and model how funds can be allocated to applicants, you need to set up grants and scholarships in DreamApply.

Each grant or scholarship is defined as a set of proportional values paid during the year. You can choose from several payment types:

Fixed amount: For example, for monthly stipends.
Specific fee: To cover a portion of a particular fee such as partial tuition.
Specific fee type coverage: To cover a portion of all fees within a certain category such as examination fees.

In DreamApply, the distinction between grants and scholarships mainly serves for categorization and does not affect how funds are awarded to applicants.

Assign grants and scholarships

Mon, 01 Jan 0001 00:00:00 +0000

When you assign financial aid in DreamApply, you mark a candidate as eligible for a specific grant or scholarship. While DreamApply does not process actual payments or disbursements, it can help model different scenarios, identify the most qualified candidates and visualize how funds could be distributed.

You can identify candidates and assign grants and scholarships in two ways:

Manually: This type of assignment provides full control and allows you to select candidates individually.
Automatically through bulk assign: You can use the Bulk award wizard to streamline the allocation process.

Before you begin

To manually assign grants and scholarships, your account must have the Superuser role or the grants, offers-view and offers-edit permissions.
To assign grants and scholarships in bulk, your account must have the Superuser role or the grants permission.
To subscribe to journal events, your account must have the Superuser or Admissions administrator role or the journal-view and journal-edit permissions.

Manually assign grants and scholarships

To manually assign a grant or scholarship:

Manage allocations

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DreamApply displays information about allocated grants and scholarships in several places in the system:

Ranking list
Offers for an applicant
Allocations report

Before you begin

To view the ranking list and work with offers, your account must have the Superuser, Admissions administrator or Academic supervisor role or the offers-scoring permission.
To view and assign grants and scholarships, your account must have the Superuser role or the grants, offers-view and offers-edit permissions.

View the ranking list

To view awarded applicants in the ranking list, in the main menu, under Applications, select Rankings. DreamApply marks such applicants with the heart icon and specifies the type of financial aid they have received.