How Zapier integration works
Zapier acts as a bridge between applications. To complete repetitive tasks, it uses Zaps — automated workflows that connect DreamApply with third-party tools.
Each Zap includes:
- Trigger: An event in DreamApply that starts an automated workflow.
- Actions: Tasks that Zapier performs in connected applications. For example, an action can add a row to a Google sheet, update a user record in HubSpot or send a notification to Slack.
After you configure a Zap, it runs automatically in the background and performs actions when specific events occur. No manual input or monitoring is required.
Automation examples
You can use Zapier with hundreds of supported applications to automate common tasks:
| Automation goal | Description | Possible apps |
|---|---|---|
| Data export and storage | Automatically export and save application data for organized tracking and reporting | Google Drive, Dropbox, OneDrive, Box |
| Team notifications | Alert your teams when key events occur, for example, a payment is received or an applicant requests data removal | Slack, Microsoft Teams, Discord, Google Chat |
| Admission analytics | Update dashboards and monitoring tools when new applications are submitted or their status changes | Trello, Google Sheets, Microsoft Excel, Notion |
| Applicant record management | Update applicant status, assign tasks and trigger targeted communication campaigns for specific applicant groups | HubSpot, Salesforce, Zoho CRM, Airtable |
| Meeting scheduling | Automatically create calendar meetings, share invitations and notify both parties, for example, when additional screening is required | Google Calendar, Microsoft Outlook, Calendly, email, SMS notifications |