Programme catalog on DreamApply Knowledge Base

Catalog setup basics

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The programme catalog in DreamApply helps institutions organize and manage their academic offerings in a structured way.

Programme catalog structure

DreamApply allows institutions to organize programmes in various ways to support different academic structures. Programmes can be:

Grouped by department: Programmes can belong to different academic departments within an institution.
Linked to an institution: Programmes can be directly linked to an institution.

In addition to structuring by institution and department, programmes are always linked to specific intakes, which defines when they are open for admission.

Manage access to programmes

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To let Administrators efficiently work with the programme catalog, you must assign roles and permissions to them and grant them access to specific programmes.

Before you begin

To manage access to programmes, your account must have the Superuser role or the administrators permission.

Assign roles and permissions

Administrators require the Courses administrator role to work with programmes. This role grants a full set of permissions to set up the programme catalog and gives access to all related resources, including:

Prepare and publish programmes

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Institutions must create, regularly review and update their catalog in DreamApply. This helps applicants make informed decisions and ensures a smooth admission process.

We recommend programme cloning as a primary method of catalog setup. First, create a few base programmes. Then duplicate them and adjust programme-specific fields such as title, department, appforms, fees and intakes.

Before you begin

To set up the programme catalog, your account must have the Superuser or Courses administrator role or the courses-view and courses-edit permissions.

Define territory requirements

Mon, 01 Jan 0001 00:00:00 +0000

In some cases, institutions may need to restrict access to specific programmes based on the applicant’s citizenship. These restrictions help institutions stay compliant with security policies, sanctions and funding conditions.

DreamApply offers two ways to manage territory requirements:

At the programme level
In bulk

Territory requirements are displayed on the programme page, in the Territory requirements section, and are applied based on the citizenship applicants select during application. If an applicant selects a citizenship associated with a denied territory, the following restrictions apply:

Define application form settings

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To collect programme-specific information from applicants, you can configure application form settings at the programme level. This may be useful when a programme requires information not covered by programme-specific or additional appforms.

When these settings are enabled, DreamApply modifies the application edit page to include additional fields or sections based on the programme requirements, such as references, motivation letters and portfolios.

Each programme in the catalog can have its own configuration. As a result, the application edit page may vary depending on the selected programmes, and applicants will need to submit information specific to the requirements of these programmes.

Remove programmes from the catalog

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To remove a programme from the catalog, you can change its status to:

Archived: The programme is inactive but kept for historical records
Closed: The programme is no longer accepting applications

To maintain data accuracy, DreamApply keeps all programme data, even after a programme is archived or closed. Closed programmes are not deleted from the catalog. Institutions can re-open and update them at any time.

Before you begin

To change the programme status, your account must have the Superuser or Courses administrator role or the courses-view and courses-edit permissions.