As you may already know, Administrators can have different permissions within the system. There are seven preset roles, such as the Superuser, the Academic Advisor etc. They all have different permissions, plus the permissions can be modified manually. Permissions can be used to give an Administrator access to only some information and some parts of the system. To see more on Administrator roles and how to change permissions, click HERE.
Administrator access can be determined by allowing them to:
- only view a full degree or an exchange system
- only have access to certain reports
- only have access to certain institutions in the system
- only have access to applications from certain regions
- only have access to applications with a certain flag assigned to them.
These can all be edited by an Administrator with the necessary permissions to edit Administrators (a Superuser for example).
Go to the Settings menu (1) and the Administrators submenu (2). Find the Administrator whose limitations and permissions you want to edit and click on the tool icon (3) next to their name. Select Edit details (4)
In the middle menu, click on the Limitations tab. This is where you’ll see all the settings for the previously mentioned limitations. When you untick any of the boxes, a selection of all the options opens up. Select your preferences and make sure to save the changes when you’re done!
Instances are the different full degree and exchange systems. Not all institutions have more than one instance, so this list will differ.
By selecting the reports in the list below, you’ll give the Administrator access to these reports only.
By selecting an institution, you’ll give the Administrator access to the information of the selected institution only.
By activating the Regions option, you’ll give the Administrator access to applications from the selected region only.
By selecting “Only access to applications with this flag”, you’ll be able to select a flag from the drop down menu and assign it to this Administrator. This way you narrow the Administrator’s access down to the applications that have the selected flag. To see more on how to create and manage flags, click HERE.
Among other things, permissions also determine what parts of the page the Administrator has access to. When trying to access a restricted page, the Administrator will see the login page. This indicates that to go any further, they need to login as an Administrator with the necessary permissions.