Coordinator tutorial for

Getting started

As a coordinator, you have three ways of accessing your learning agreements:

1. Login with google: allows you to access the learning agreement using your gmail account by entering and choosing to Login with Google. There you can choose to create a new agreement or view your existing agreements.

2. Access an existing agreement: you will receive an email from the sending or receiving institution that created the agreement or from the student which will contain the link to access the agreement. This works even if you do don’t have a gmail account.

3. If you are a DreamApply user please check out this tutorial to find out how to create your agreements.

Login with Google

 Access an existing learning agreement

If you are accessing an existing agreement via an email received from your partner institutions or the student, click on Click here to access the agreement.

Creating a new agreement

If you need to create a new agreement, simply click on the + New agreement (2) and you’ll be ready to start.

When you select the + New agreement, click on the appropriate role to start the agreement. Please note the Import from a file option refers to a .json file not a PDF file.

Check your role

Always verify that you are logged in to the appropriate role either as the sending or receiving coordinator.

Parts of the system

On the right hand side, you will see a menu like the one shown below. You can view when the agreement was originally created and when it was last modified and Save your changes when needed (1) . From this menu you have the option of Printing your agreement, downloading it as a PDF file, sharing the agreement with another coordinator (this also allows for an additional signature from a second coordinator to be added to the agreement) or exporting to a .json file (2), viewing the history of modifications or deleting the agreement (3). You can also you to navigate through the agreement (4).

General information

On the section Top of the page, the information of the partner institutions and the student should be filled in and the contact person information (Coordinators) for each institution should be entered, this will allow notifications to be sent out to each of the interested parties.

Before the mobility

In this section, you can review the courses the student wishes to participate in at the Receiving institution and the courses that would be recognised at the Sending institution.


Once you have reviewed and are ready to sign the agreement, go to this section and add your signature. In this section you have three options that make it convenient to sign the agreement:

1. Sign using a touchscreen

2. Sign from your mobile device by scanning the QR code displayed when you select this option.

3. Upload your signature from a file.

Sign on a touchscreen

Sign with your mobile device

Use a scanned signature

Remember to click on Add my signature once you are satisfied with the signature.

Signature and revisions

You will view your current signature and on the top, the account from which the signature was made. If the signature corresponds to past revisions you will see a message on the bottom of the field and you can click on See changes since then, to review the modifications since you last signed the agreement.

During the mobility

In this section it is possible to enter the changes made to the study plan that occurred during the mobility.

After the mobility

Once the student has finalized the mobility, the information regarding the transcript of records from their exchange studies can be entered here.

Notify your coordinators

When you have made modifications, you can notify the interested parties (students and partner coordinators) and they will receive an email to the address specified in the Contact person field. When changes are made to the agreement, all the participants will receive a notification email the next day which provides information about these modifications.

Status of notifications

You can view the status of notifications and signatures and you can also send out reminders (only one per day) if there are pending signatures and approval of the modifications.

Final document

Once the document is ready, you can Create the final document by selecting the Final document tab and later clicking on Create the final document. If any changes are made to the working copy, these won’t be included in the final document unless you re-create it.

Footnotes and additional help

If you have any doubts on how to fill a certain field, you can also click on the question mark sign located at the right of the field’s title or go to the footnotes to read more about it.


All done!

We hope this tutorial will help you clear any doubts regarding the use of dream-agreement and wish you enjoy this tool developed by DreamApply to help you manage your Learning agreements!


‘ERASMUS’ is a registered trade mark owned by the European Union. ‘ERASMUS’ is used solely for the purposes of referring to the ERASMUS+ programme. Our organisation and this tool do not benefit from the support, sponsorship, approval or consent of any of the institutions, bodies, offices, agencies or organs of the European Union.

Any use of the European emblem by us is in accordance with the ‘Administrative agreement with the Council of Europe regarding the use of the European emblem by third parties’ (2012/C 271/04). The European emblem is used solely for the purposes of referring to the ERASMUS+ programme. Please note that we do not benefit from and there is no connection between us and any of the institutions, bodies, offices, agencies and organs of the European Union or the Council of Europe.

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