Academic Supervisor on DreamApply Knowledge Base

Calculate the ranking score

Mon, 01 Jan 0001 00:00:00 +0000

The Score column in the Rankings view displays the ranking score calculated for each offer. To calculate ranking scores, DreamApply uses scores from scoresheets that are further processed using the rules defined in the evaluation criteria.

When analyzing ranking scores, you can:

View the calculation breakdown
Add extra points
Recalculate ranking scores

Before you begin

To work with ranking scores, your account must have the Superuser, Admissions administrator or Academic supervisor role or the offers-scoring permission.

Create tables

Mon, 01 Jan 0001 00:00:00 +0000

You can create tables in DreamApply to explore and share specific segments of application data.

Column types

To build a table, select the columns you want to display based on your reporting needs. DreamApply offers the following types of columns to help you organize information:

Metadata columns: Display core system data such as Applicant, Application, Assignees, Created date or Submitted date. Use these fields as the foundation for your table views to track and manage application information.
Data columns: Show application-related data such as offer details, profile and contact information.
Custom columns: Editable columns that support manual data entry. Custom columns can be used to capture notes, labels or additional information, without affecting the system application data.

Row structure

Depending on the columns you select, DreamApply supports two row structures:

Filters

Mon, 01 Jan 0001 00:00:00 +0000

To narrow down the list of application records, you can use filters in DreamApply. Filters allow you to focus on specific admission data without the need to manually search through large datasets.

Filters adapt to the context of each view, for example:

In the Browse view, you can filter data using criteria related to applications, applicants, offers, interviews and more.
In the Invoices view, you can filter data using applicant- and invoice-related criteria.

When you apply filters in one view, they remain active across other views in DreamApply, as long as those views support the same filtering criteria. This provides a unified and consistent experience across the system.

Invite to an interview

Mon, 01 Jan 0001 00:00:00 +0000

DreamApply offers several ways to invite applicants to interviews:

Through automatic rules: You can create a rule that will automatically invite applicants matching a specific criteria
Using bulk invitations: You can select several applicants and send invitations in a batch
Using individual invitations: You can invite specific applicants as needed

Before you begin

To set up automatic rules, your account must have the Superuser role or the rules permissions.
To invite applicants in bulk or individually, your account must have the Superuser, Admissions administrator, Academic supervisor or Academic consultant role or the applications-view permissions.

Invite applicants using rules

You can set up DreamApply to automatically invite applicants that match specific criteria. For example, you may want to automatically invite international applicants who require additional screening or applicants who have successfully submitted their documents using tasks.

Personalized messaging

Mon, 01 Jan 0001 00:00:00 +0000

DreamApply allows Administrators to send direct messages to applicants. This type of communication can be helpful to clarify requirements, provide additional guidance or address specific applicant queries.

Administrators can:

Send a message to an individual applicant
Send a message to multiple applicants

Before you begin

To enable the two-way messaging mode, your account must have the Superuser role or the instance permission.
To view messages in message threads, your account must have the Superuser, Admissions administrator, Academic supervisor, Academic consultant, Marketing administrator or Accountant or the applicants-view and applications-view permissions.
To create threads and send messages, your account must have the Superuser or Admissions administrator role or the applicants-view, applications-view and applicants-edit permission.

Enable two-way messaging

To send messages using the Messages view in DreamApply, you must first enable the two-way messaging mode. All sent and received messages are organized into threads, making it simple to track the conversation history.

Share tables

Mon, 01 Jan 0001 00:00:00 +0000

You can create tables for personal use or share them with others for teamwork, reviews or collaborative analysis.

Depending on who requires access, you can share tables in the following ways:

Private use: A table is only visible to an Administrator who created it.
Shared with Administrators: A table is shared with all Administrators or specific Administrators.
Shared via a share link: A table is shared via a share link generated in DreamApply and sent to a recipient. The recipient can open the table and view it without creating an account in the system.

Before you begin

To share tables, your account must have the Superuser, Admissions administrator or Academic supervisor role or the applications-view permission.

Enter scores

Mon, 01 Jan 0001 00:00:00 +0000

DreamApply offers several ways to collect and record scores depending on the scoresheet type and the required level of expertise:

Applicant self-scoring: For public and unlisted scoresheets, applicants can enter their own scores by using the Scores section on the application edit page. DreamApply automatically saves this data and makes it available to evaluators for subsequent review.
Expert evaluation: For scoresheets that require professional judgment, institutions can manage the scoring process in the following ways:

Export tables

Mon, 01 Jan 0001 00:00:00 +0000

You can export tables for offline analysis, reporting or archiving. DreamApply supports two export formats — Excel and CSV.

When exporting data, you can choose how to display application IDs:

Plain text: Display application IDs as non-clickable text.
Clickable links: Display application IDs as URLs that link directly to application pages in DreamApply. Anyone who has access to the exported file can click these URLs to view applications in the system, even if they do not have an account in DreamApply.

Before you begin

To export tables, your account must have the Superuser, Admissions administrator or Academic supervisor role or the applications-view permission.

Statistics

Mon, 01 Jan 0001 00:00:00 +0000

To gain insights into the admission process using structured data, you can use the Statistics view in DreamApply. This view allows you to explore statistics using predefined data segments, apply filters and compare data across different segments.

To access application statistics, in the main menu, under Applications, select Statistics.

Before you begin

To view application statistics, your account must have the Superuser, Admissions administrator, Academic supervisor, Academic consultant, Marketing administrator or Accountant role or the applications-view permission.

Make offers

Mon, 01 Jan 0001 00:00:00 +0000

To move offers forward in the application process and communicate progress to applicants, you can set offer types for each offer in the application.

DreamApply offers two options for setting offer types:

Manually: You can set offer types, save and send out individual offers using offer cards.
In bulk: You can use DreamApply filtering and automation tools to identify top candidates and send out offers in bulk.

DreamApply may not display offer buttons for some priorities on the application card. This can happen if the priority has not yet been submitted. For details, see Offer workflows.

Manage allocations

Mon, 01 Jan 0001 00:00:00 +0000

DreamApply displays information about allocated grants and scholarships in several places in the system:

Ranking list
Offers for an applicant
Allocations report

Before you begin

To view the ranking list and work with offers, your account must have the Superuser, Admissions administrator or Academic supervisor role or the offers-scoring permission.
To view and assign grants and scholarships, your account must have the Superuser role or the grants, offers-view and offers-edit permissions.

View the ranking list

To view awarded applicants in the ranking list, in the main menu, under Applications, select Rankings. DreamApply marks such applicants with the heart icon and specifies the type of financial aid they have received.

Manage flags

Mon, 01 Jan 0001 00:00:00 +0000

In addition to standard application statuses and offer types, Administrators can use flags to categorize applications. Flags allow Administrators to mark and identify applications based on specific criteria, making it simpler to process them.

In DreamApply, flags are created and managed at the institution level. Administrators can view, assign and manage flags created by other Administrators, which allows for consistency and collaboration.

Before you begin

To manage access to flags, your account must have the Superuser role or the administrators permission.
To manage flags, your account must have the Superuser role or the flags permission.
To assign existing flags, your account must have the Superuser, Admissions administrator or Academic supervisor role or the applications-flag permission.
To subscribe to journal events, your account must have the Superuser or Admissions administrator role or the journal-view and journal-edit permissions.

Assign roles and permissions

To let Administrators work with flags, you must assign roles and permissions to them and grant them access to specific flags.

Promote tables

Mon, 01 Jan 0001 00:00:00 +0000

To promote high-priority tables, you can star them in DreamApply. When a table is starred, it appears first in the tables view for all Administrators who have access to the table. You can also use the Starred filter to quickly locate these tables.

Before you begin

To promote tables, your account must have the Superuser, Admissions administrator or Academic supervisor role or the applications-view permission.

Star tables

To star a table: